AI support by phone and chat — before, during & after
response time vs. queuing at the info desk or on hold
calls left unanswered at your conference support line
paper business cards needed at your booth
Built for everyone at your event
One AI. Three audiences served.
Attendees get instant support. Exhibitors capture qualified leads. Organizers stay in control.
For Attendees
- Instant answers to schedule & venue questions
- Personalised session recommendations
- Real-time room changes & updates
- Venue navigation & maps
- Networking matchmaking
- Speaker Q&A submission
For Exhibitors
- QR code → WhatsApp lead capture at booth
- AI qualifies interest, budget & timeline
- Automatic lead scoring
- CRM sync in real time
- Automated post-event follow-up
- Booth appointment scheduling
For Organizers
- Broadcast updates to all attendees instantly
- AI handles all inbound support volume
- Reduce staff burden at info desks
- Post-event surveys & feedback
- Sponsorship & partner promotion
- Analytics on engagement & questions
Full event capability
Everything your event needs, automated.
From first ticket inquiry to post-event follow-up, EverOpen handles every touchpoint so your team can focus on the event itself.
Attendee scans QR at Booth 42 →
Lead score: 94 — High intent
Exhibitor Lead Capture
QR code at your booth. Complete lead card in seconds.
Attendee scans your QR → WhatsApp opens → AI qualifies them in 3 questions. You get name, role, company, budget, timeline, and intent score — synced to your CRM automatically. No badge scanner. No paper cards.
Where is the main stage?
Main Stage is in Hall A, ground floor. Turn left from the main entrance.
What's the WiFi password?
Network: TechConf2026 · Password: OPEN2026
Is the keynote recorded?
Yes — all keynotes are recorded and will be shared 48hrs after the event.
Instant Attendee Support
Every question answered in under 3 seconds
Venue directions, WiFi, schedules, speaker bios, session availability, food & beverage — EverOpen knows everything about your event and answers instantly. Your info desk handles edge cases, not FAQs.
Room change: Keynote → Auditorium C
2,847 delivered · 2m ago
Workshop starting in 10 min — 4 seats left
892 delivered · 8m ago
Post-lunch sessions start at 2:15pm
3,100 delivered · 45m ago
Live Broadcasts
Push updates to every attendee in seconds
Room change? Delay? Special announcement? Broadcast to all opted-in attendees instantly. 98% open rate beats email and app notifications every time.
I'm interested in AI and climate tech. What should I attend today?
Your picks for today:
AI in Carbon Markets
Hall B · Both interests
LLMs for Climate Modelling
Room 3A · AI + Climate
Green Infrastructure Panel
Main Stage · Climate
Personalised Schedule
Every attendee gets a curated agenda
Attendees tell EverOpen their interests once. It builds them a personalised schedule, reminds them before sessions start, and updates when things change.
Before the event
- Ticket & registration Q&A
- Travel & hotel info
- Agenda preview & session picks
After the event
- Lead follow-up within 24hrs
- Session recordings & slides
- Next event early access
Full Lifecycle
Works before and after — not just on the day
Pre-event: answer logistics questions, build excitement, personalise agendas. Post-event: send recordings, follow up leads, collect feedback, and promote the next event while the experience is fresh.
For Exhibitors
Turn your booth into a lead machine.
The old way: attendees stop by, grab a brochure, get their badge scanned — and you end up with a spreadsheet of names you barely remember and a pile of business cards that get lost in transit.
With EverOpen, every attendee who scans your QR code starts a qualifying conversation on WhatsApp. You get a scored lead card — complete with role, company, interest, budget, and timeline — synced to your CRM before they've left the booth.
Attendee scans your QR
A QR code on your booth, banner, or printed material opens a WhatsApp conversation with your AI instantly. No app to download, no form to fill.
AI qualifies them naturally
The AI asks 3–4 questions in a conversational flow — role, company, what problem they're solving, budget, timeline. It feels like a human chat, not a form.
You get a complete lead card
Full contact details, conversation summary, intent score, and suggested follow-up — all synced to your CRM before they've walked away from the booth.
No badge scanner needed
QR code replaces every lead capture device. Print it anywhere — table cards, rollups, lanyard inserts.
AI lead scoring out of the box
Every lead gets an intent score based on role, budget, and engagement. Your sales team knows who to call first.
Automatic post-show follow-up
Within 24hrs of the event, every lead gets a personalised follow-up with your deck, a booking link, and a next step.
Booth appointment scheduling
Attendees can book a dedicated slot at your booth through WhatsApp. Arrive to prepared conversations, not cold walk-ins.
CRM sync
Pushes to HubSpot, Salesforce, Pipedrive, and more. Every lead lands in your pipeline with full context attached.
80+ languages
International conferences, global attendees. EverOpen detects language and qualifies leads in their native tongue.
How it works
From setup to conference day — end-to-end.
One WhatsApp number, trained on your event, deployed across every touchpoint.
Connect your event phone line and WhatsApp number
Link your conference support phone number and WhatsApp Business number to EverOpen. Upload your agenda, venue map, exhibitor list, speaker bios, FAQs, WiFi details — everything about your event.
Takes under an hour. Works with your existing phone number and WhatsApp Business account.
Attendees connect via QR codes everywhere
Print the QR code on lanyards, tickets, entrance signage, exhibition stands, session rooms, and the event website. Any scan opens a WhatsApp conversation instantly — no form, no app.
Every attendee who scans is now a contactable lead for follow-up.
AI handles every inbound message instantly
Schedule questions, venue navigation, speaker lookups, WiFi, session availability, networking requests — EverOpen answers all of it in under 3 seconds, in the attendee's language, around the clock.
No hold times. No info desk queues. Every attendee gets the same quality of instant help.
Exhibitors capture qualified leads at their booths
Each exhibitor gets a unique QR code. Every attendee who scans is taken through a qualification flow. Exhibitors receive scored lead cards synced to their CRM — no manual data entry at the end of a long conference day.
Average exhibitor captures 3× more leads than with badge scanners.
Post-event: follow-up goes out automatically
Within 24 hours of the event ending, every captured lead gets a personalised follow-up. Attendees receive session recordings and a save-the-date for next year. Exhibitors' leads enter their sales sequence automatically.
The work of post-event follow-up — done before your team lands home.
Getting started
Ready before your event opens.
Link your conference support number and WhatsApp Business account to EverOpen. Works with existing numbers — no new hardware required.
Add agenda, venue map, speaker bios, exhibitor list, FAQs, WiFi codes. EverOpen learns everything about your event.
Get unique QR codes for the main event, each exhibitor booth, session rooms, and any other touchpoint you need.
Publish your phone and WhatsApp contact on the event site, print QR codes, and let the AI handle every attendee — by voice or chat — from day one.
Built for every type of event
Your industry, your event.
EverOpen adapts to the language, format, and audience of your specific event — from intimate summits to 20,000-person trade shows.
Trade Shows & Exhibitions
Lead capture at scale across hundreds of booths. Exhibitors get qualified pipeline, attendees navigate the floor effortlessly.
Tech Summits & Dev Conferences
Workshop waitlists, live session feedback, speaker Q&A submission, and post-event resource sharing with slides and recordings.
Corporate Conferences
Executive attendee support, breakout scheduling, private meeting booking, and internal networking facilitation.
Medical & Pharma
Compliant multi-language support for international delegates, HCP engagement flows, and symposium scheduling.
Academic Conferences
Paper submission Q&A, poster session discovery, committee scheduling, and researcher networking.
Festivals & Large Gatherings
Crowd-scale support for stage times, artist info, venue navigation, lost & found, and emergency broadcasts.
Ready to start?
Your next event, powered by AI.
Set up in under an hour. No app for attendees to download. No hardware to rent. Just better support, more leads, and zero missed conversations.
Works with your existing WhatsApp Business number. No hardware required.